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 Since
its start in 2002, EST has successfully managed hundreds of events,
conferences, and meetings throughout the United States. These have ranged in size from more than 500 people from all 50 states to ones
with less than a dozen participants. EST provides the full range of
services to make conferences and events a pleasure for everyone involved. An important part of EST's
capability is its experience working with conferences involving
individuals with special needs. EST ensures that facilities are
accessible and that the right technology and people are present to make
sure all participants can fully participate in the event. Click
here to find out more.
Detailed List of
Conference and Event Management Services
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Planning
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Implementation
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Setup
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Post-Event Activities
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Analyze goals and objectives
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Develop schedules
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Identify required resources
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Prepare budgets
- Create
marketing plan
- Design
and print marketing material
- Design
advertisements
- Place
advertisements
- Create
teaser campaign
- Manage
distribution database
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Co-ordinate media campaign
- Design
and print media material
- Manage
media relationship
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Identify speakers
- Manage
speaker contracts
- Manage
speaker payments
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Provide pre-event, post-event, and onsite liaison with speakers
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Prepare event budget
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Negotiate supplier contracts
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Monitor costs and/or cash flow
- Manage
supplier payments
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Receive delegate, exhibitor, and/or sponsor payments
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Provide financial reporting
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Perform final reconciliation
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Provide online attendee registration
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Provide for online and/or onsite attendee payments
- Manage
all incoming and outgoing attendee communication
- Manage
onsite registration
Communications
- E-mail
setup and management
- Web
setup and management
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Research event site suitability
- Create
event site comparison
- Assess
and recommend event sites
- Manage
event site contracts
- Manage
event site payments
- Manage
all communication with event sites
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Research catering to theme and budget
- Manage
caterer contracts
- Manage
caterer payments
- Manage
caterer delivery
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Provide travel booking function
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Co-ordinate travel, accommodation, transfers and tours
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Provide meet and great facility
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Establish requirements based on budget and event configuration
- Manage
all technical aspects, design, sound, lighting, staging
- Record
event
- Manage
supplier contracts, payments and deliveries
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 Conference
logos and color schemes
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Invitations and “Hold the Date” cards
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Marketing material
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Media material
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Event Programs
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Banners and signs
- Name
badges
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Place cards
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Seating plans
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Directional maps
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Itineraries
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Registration forms
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Information packs
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Evaluation forms
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Prepare presentation video
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Record event
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Manage production suppliers
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Manage photographic suppliers
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Develop, implement, and host event website
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Prepare speaker presentations for distribution or online presentation
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Prepare documents for distribution or online presentation
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Develop interactive compact disks
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Develop interactive online media
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Design delegate evaluation forms/media
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Manage distribution and collection of evaluation forms
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Document and collate evaluation responses
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Prepare evaluation summary reports
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Provide photo collection
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Provide video library
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Provide financial reports
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Provide evaluation summary reports
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Present event evaluation based on defined goals and objectives
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Present recommendations for future events
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Identify translation and special needs requirements
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Provide suitable translators
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Setup translation facilities onsite
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Manage document translation process
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